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Get ready for the mandatory KFeF update from Poland

The Ministry of Finance updates the status of the legal, technical, and business solutions for the mandatory KSeF system

The Ministry of Finance updates the status of the legal, technical, and business solutions for the mandatory KSeF system. In reviewing the project's assumptions, the ministry has addressed key requests from entrepreneurs regarding e-invoice issuance in KSeF. Entrepreneurs are invited to submit additional comments and feedback on the project until April 25, 2025. The Ministry of Finance has confirmed that mandatory e-invoicing will be introduced for all taxpayers, including active and VAT-exempt ones. This will occur in two main stages, with a grace period for smaller entrepreneurs. New regulations will apply to large taxpayers with sales for 2024 over PLN 200 million (including tax) starting February 1, 2026. Other entrepreneurs must comply by April 1, 2026, while the smallest "digitally excluded" taxpayers, with transactions up to PLN 450 per invoice and total sales of PLN 10,000 per month, will start on January 1, 2027. VAT RR invoices for purchasing agricultural products from flat-rate farmers won't need to be issued in KSeF. The option to issue these documents in the system will begin on April 1, 2026, rather than February 1, 2026, as previously planned.

Technical Schedule

  • June 2025: Launch of the KSeF 2.0 logical framework (FA(3)) along with comprehensive API documentation.
  • 30 September 2025: Commencement of open testing, enabling integrators and large enterprises to adjust and ready themselves for compulsory compliance.
  • November 2025: Release of the KSeF 2.0 taxpayer application for extensive testing and acclimatization among business owners. These test invoices will not have any legal validity.
  • 1 February 2026: The official date for the mandatory issuance by large taxpayers.

How Can KGT Support You?

KGT has created an SAP-integrated e-invoicing add-on solution for Poland, featuring outbound and inbound functionalities to meet tax reporting requirements. This add-on includes a data extractor and a cockpit for generating periodic electronic invoices in the legal format and controls before submission. When SAP DRC launched a Polish e-invoicing solution as part of its e-document offerings, KGT emerged as a leading consultancy firm for SAP DRC and tax services. Recognized as an SAP DRC partner for Polish e-invoicing services, KGT is one of SAP's recommended implementation partners for this solution. We provide comprehensive support, including installation, configuration, customization, and training, to help you maximize the long-term value of your SAP DRC investment.

KGT is a SAP partner for PE services and SAP Build partner, and to become an SAP partner, strict due diligence requirements must be met, including having certified SAP consultants. You can find us at: https://partnerfinder.sap.com/profile/0001925409

The link provided allows you to download KGT's brochure, which offers a detailed explanation of the legal updates and information on how KGT can assist you in meeting these new requirements on time.

If you have any questions, please feel free to contact us. You can submit your inquiries in Polish, as KGT has local staff to assist you. 

Demo video of KGT's SAP add-on for Polish e-invoicing

 

Country update for Poland
25 April 2025
Stay informed about the latest indirect tax developments in Poland, including regulatory changes, compliance requirements, and indirect tax guidance affecting businesses operating locally and cross-border. This page provides a structured overview of country-specific updates, such as new legislation, reporting obligations, digital tax initiatives, and implementation timelines.
These insights help tax, finance, and compliance professionals anticipate regulatory changes, adjust processes and systems, and maintain compliant operations in Poland.